The Director of Construction and Facilities will provide leadership and oversight to the construction of a new 67,000 sq. ft. Science Center in downtown Allentown and oversee the management of the Science Center’s facilities department. Construction responsibilities include serving as the Science Center’s owner’s representative in dealings with the construction manager, oversight of complex construction projects, timely communication and reporting, coordination and management of all internal and external teams working on the construction project and collaborative development of practices and policies governing management of the Science Center’s physical plant. The Director will serve as a liaison between Science Center planning teams and capital project contractors and vendors and communicate construction activities and subsequent impacts on local stakeholders. The Director will lead and manage the new Science Center’s Facilities department, which includes: building operations, engineering, IT, housekeeping, landscaping, and capital projects. The Director will ensure that Facilities staff is aware of the Science Center’s customer service culture, inquiry-based approach to science teaching, and the Science Center’s values. A strong candidate should have a construction and facilities management background and a passion for providing a safe, welcoming, and fun experience for visitors, volunteers, and staff. 


MAJOR JOB RESPONSIBILITIES


Construction & Capital Projects:  

• Serve as the Science Center’s owner’s representative in the construction of a new 67,000 sq. ft. Science Center facility in downtown Allentown, ensuring that the construction manager complies with the terms and conditions of its agreement with the Science Center. 

• Collaborate with the architecture and engineering team, construction manager, exhibit design firm, and key team members of the project team to facilitate the construction of the new facility. Oversee any change orders necessary for the completion of the project,

including obtaining necessary approvals from management.

• Manage multiple projects from start-up through closeout, troubleshoot job-site problems and ensure quality of 3rd party work.

• Attend site walk-throughs and on-site meetings as the Science Center’s owner’s representative. Ensure that direct-to-DSC contractors and vendors meet Science Center standards and requirements.

• Work collaboratively with the finance office to ensure compliance with all federal, state and local requirements for public funding used in the construction project. Review and approve payment applications from the construction management firm and direct-to-owner contractors during construction. Monitor construction budget to ensure the project is delivered within stated budget.

• Prepares RFP documents for the selection of contractors and vendors for direct-to-owner projects; identifying thorough project scope, criteria, requirements, and budget parameters.

• Manage pre-qualification and evaluation of potential contractors and vendors for direct-to-owner projects. Solicit bids and recommend contractors for assigned scope. Manage interactions with contractors and serve as a liaison between contractors and Science Center staff.

• Prepare reports regarding project status; including detailed, up-to-date timelines and schedules for appropriate distribution.

• Manage and oversee any direct-to-owner third-party inspection activities related to the project.

• Work to avoid or resolve problems or conflicts that may arise between the Science Center and construction related vendors.

• Oversee risk management as it relates to facilities; evaluate risks related to construction and work with internal and external teams, legal, finance, and safety resources to mitigate any exposure to the Science Center.

• Coordinate construction operations for major projects including site access, hours of operation, minimizing negative impacts on neighboring businesses, staff activities, and the guest experience.

• Participate in capital projects planning and budgeting for future projects, including engaging the necessary design and preconstruction partners, to establish capital project budgets.

• Manage the collaborative planning process and construction of future capital improvement projects.


New Facility Operations:  

• Lead and manage the Facilities department to ensure the effectiveness of facility operations, including but not limited to the mechanical, electrical, plumbing, IT, storage, and custodial needs of the building and grounds.

• Lead the development of a preventative maintenance schedule, work order procedures, and corrective maintenance system to maintain and manage Science Center facilities. Oversee scheduled maintenance and as-needed repair of buildings, grounds, exhibits, or associated systems and equipment.

• Provide technical leadership for preventive maintenance programs, outage responses, repairs, inspection programs, planned upgrades, and any other aspect of facilities. 

• Ensure compliance with applicable building and safety codes, OSHA recommendations, state inspections, hazardous waste disposal, MSDS documentation, and other public health concerns.

• Negotiate agreements for and manage maintenance contractors, including HVAC maintenance, IT, telephone and Internet service, contracted janitorial services, landscaping, and others, as needed. 

• Serve as Facilities department representative at Operations meetings and at Committee meetings, or appoint and coordinate with designee to ensure facility is prepared for any events.

  • Make diversity and inclusion a priority in hiring, training, and day to day operations.

• Respond to facilities related issues specified in Duty Officer reports.

 

Exhibit Services:

• Manage and oversee the regular maintenance, cleaning, repair, and safety analysis of exhibits, working closely with the Exhibits department staff to maintain peak operational readiness for the new Science Center’s long-term and traveling exhibit programs.

• Oversee the installation of traveling exhibits, supervising exhibit company technicians, staff and volunteers in receiving, setting up, and dismantling traveling exhibits.

• Coordinate with other departments such as IT and Exhibit Design and Development on creative and efficient upgrades as needed for a successful guest experience. 


Safety:

• Work closely with the team to create and implement an extensive Safety Management and Emergency Management Plan.

• Develop and maintain institutional standards that reflect current best practices, including evacuation plans, security operation manuals, accident and incident reports, fire and natural disaster plans, active shooter protocols, guest emergencies and removals, and related materials.

• Develop proper safety protocols and procedures for Facilities team.

• Ensure regular inspections and surveys of the interior and exterior of the building are conducted to proactively identify potential risks and recommend corrective action. 


Animal Husbandry:  

• Work closely with the Animal Husbandry team to ensure the effective management of animal habitats and animal care, including but not limited to the operations and maintenance of exhibit spaces, life support systems, and aquatic tanks.

• Work closely with the Animal Husbandry team to ensure that proper safety protocols and procedures are established and maintained for all animal programs, ensuring the ongoing safety and security of all staff, volunteers, visitors, and animals in the care of the Science Center.

• Ensure collaboration between Husbandry team and other Facilities teams to manage projects and respond to maintenance issues and upgrades. Serve as a thought partner on recruiting, training, animal care, acquisition and handling, documentation, and other departmental concerns.


Sustainability:  

• Lead sustainability efforts; implement measures to reduce energy use and waste, ensuring our Science Center operations are as green and sustainable as possible.

• Oversee operation of the Science Center’s solar array and any future clean energy projects.


Budgeting/financial: 

• Develop and manage the budget for facilities, estimating annual expenses by program area. Identify and implement cost savings initiatives. Provide timely reporting of unexpected or emergency expenses.

• Ensure all purchasing complies with Science Center’s purchasing policies.  

• Work closely with finance team to ensure accurate record keeping for contracts and expenses.

• Other duties as assigned.


EDUCATION REQUIREMENTS

• Degree in Architecture, Engineering, Construction Management, Building Construction or related field.

• Five to ten years of experience in facility management, including experience in the design, construction, or management of construction projects required.

• Preferred – Professional Engineering License or Registered Architect in Pennsylvania or current certification in construction or project management including Project Management Professional (PMP) or Certified Construction Manager (CCM).

• Demonstrated ability to manage complex physical facilities and ensure their safe, secure, and environmentally sound operation.

• Demonstrated ability to manage staff and lead teams.

• Demonstrated understanding of mechanical systems, power systems, plumbing, electrical, building systems, life-support and safety systems and basic construction techniques is essential; experience in building automation systems and preventative maintenance.

• Experience managing capital projects from concept through design to start-up both new construction and renovations from small scope (several thousands) to large scope (millions).

• Possess knowledge of trades and skills to effectively communicate with contractors, sub-contractors and other 3rd party vendors.

*Candidates of diverse backgrounds are encouraged to apply.


OTHER REQUIREMENTS

Successful completion of a criminal background check including checks through Pennsylvania State Police, Federal Bureau of Investigation, and Pennsylvania Child Abuse Registry. Successful completion of additional background checks may also be required.


In accordance with the Vaccine Mandate Policy of the Da Vinci Discovery Center of Science and Technology, Inc., employment is contingent upon providing proof of receiving a full course of a Covid-19 vaccination and, to the extent recommended by the FDA, receiving periodic booster shots.

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